Host Report
Description
The Host’s report provides details for all visits for specified host users.
Select either a Relative or Absolute date for the report.
Search for host using the Hosts type to search field.
Add the Building (or buildings) that the user wants the report run for from the drop down box.
Select one or multiple visitor Status from the drop down box.
If the report is to be saved, apply a Name and Description for the report.
Click the Execute button to run the report or the Cancel button to exit the report.
The report will then be generated automatically and be exported to an Excel Spreadsheet file (Excel or an appropriate viewer is required to view the report).
Filters
Field | Description | Filter Requirements |
|---|---|---|
Date Range | The user is able to select either an implicit or explicit date range | The report will only return values within that range. The default value is Today. |
Hosts | The user is able to select one or more hosts | If selected the report will only show data for the selected hosts. If left blank, the report will show data for all hosts. |
Buildings | The user is able to select one or more Buildings | If selected, the report will only show data for those Buildings. If this field is left blank, the report will show data for all Buildings. |
Status | The user is able to select one or more status fields: Not Arrived, Checked In, Checked Out, or Withdrawn etc | If selected, the report will only show data for the selected status options. If left blank, the report will show data for all status options. |
Fields
Section | Field | Description |
|---|---|---|
Visitor Information | First Name | The first name of the visitor |
Last Name | The last name of the visitor | |
Visit Type | The type of visit associated with the visitor | |
Status | The status of the current visit | |
Company | The company the visitor is representing | |
Visitors email address | ||
Mobile Phone | The mobile phone number of the visitor | |
Citizenships | The citizenship information entered for the visitor if their Identity Type is not Employee or Non Employee | |
Explicit Access Groups | The explicit access group assigned to the visitor at Check-in | |
Visit Information | Scheduled Date | The date and time the visit was scheduled |
Arrival Date | The date and time the visitor is scheduled to arrive | |
Departure Date | The date and time the visitor is scheduled to leave | |
Last Check-In Date | The date and time the visitor was last checked in | |
Last Check-Out Date | The date and time the visitor was last checked out | |
Building | The building the visit is scheduled to take place in | |
Floor | The floor the visit is scheduled to take place on | |
Location | The location the visit is scheduled to take place in | |
Lobby | The lobby the visitor should go to check in at | |
Host Information | First Name | The host’s first name |
Last Name | The host's last name | |
Building | The primary building of the host | |
Company | The company the host represents | |
The host's email address | ||
Mobile Phone | The host’s mobile phone number | |
Host Delegate | First Name | The host delegate's first name |
Last Name | The host delegate's last name | |
Building | The primary building of the host delegate | |
Company | The company the host delegate represents | |
The host delegate’s email address | ||
Mobile Phone | The host delegate's mobile phone number | |
Receptionist | First Name | The receptionist’s first name |
Last Name | The receptionist’s last name | |
Building | The primary building of the receptionist | |
Company | The company the receptionist represents | |
The receptionist’s email address | ||
Mobile Phone | The receptionist’s mobile phone number | |
Checked Out By | First Name | The first name of the Identity who checked the visitor out |
Last Name | The last name of the Identity who checked the visitor out | |
Building | The primary building of the Identity who checked the visitor out | |
Company | The Company represented by the Identity who checked the visitor out | |
The email address of the Identity who checked the visitor out | ||
Mobile Phone | The mobile phone number of the Identity who checked the visitor out | |
Other Visit Information | Title | The visit title |
Description | The description entered for the visit | |
All Day Event | Yes or No based on if the visit has been flagged as an all day event | |
Same Day ReEntry | Yes or No based on if the visit allows same day re-entry | |
Citizenship | The citizenship information entered for the visitor in IDM if their Identity Type is Employee or Non Employee | |
Card Number | The card number entered for the visit | |
Make | The make of the car associated with the visit | |
Model | The model of the car associated with the visit | |
Plate Number | The plate number of the car associated with the visit | |
User-Defined Fields | Any other UDFs (User-defined fields) that are custom-created by the user |