Visitor Report
Description
The visitor report provides comprehensive visit details for specified visitors during the selected date period.
Select either a Relative or Absolute date for the report.
Select one or multiple Receptionists using the Receptionist type to search field.
Select one or multiple Visitors using the Visitors type to search field.
Select one or multiple Buildings using the Buildings drop down box or type to search box.
Select one or multiple visitor status using the Status drop down box.
Select one or multiple Visitor Types using the Visitor Types drop down box.
Select one or multiple Visitor Companies using the Visitor Companies drop down box.
Select one or multiple Access Control Rules using the Access Control Rules drop down box.
If the report is to be saved, apply a Name and Description for the report.
Click the Execute button to run the report or the Cancel button to exit the report.
The report will then be generated automatically and be exported to an Excel Spreadsheet file (Excel or an appropriate viewer is required to view the report).
Filters
Field | Description | Filter Requirements |
|---|---|---|
Date Range | The user is able to select either an implicit or explicit date range. | The report will only return values within that range. The default value is Today. |
Receptionists | The user is able to select one or more identities that hold the receptionist role | If selected, the report will only show data for these receptionists. If left blank, the report will show data for all receptionists. |
Visitors | The user is able to select one or more visitors. | If visitors are selected the report will only show data for those specific visitors. If this field is left blank, the report will show data for all visitors. |
Buildings | The user is able to select one or more Buildings. | If selected, the report will only show data for those Buildings. If this field is left blank, the report will show data for all Buildings. |
Status | The user is able to select one or more status fields: Not Arrived, On Premises, Checked In, Awaiting Checkout, Checked Out, or Withdrawn. | If selected, the report will only show data for the selected status options. If left blank, the report will show data for all status options. |
Visit Types | The user is able to select one or more Visitor Types to include in the report. | If selected, the report will only show data for the selected Visitor Types. If left blank, the report will show data for all Visitor Types. |
Visitor Companies | The user is able to select one or more visitor companies | If selected, the report will only show data for those visitor companies. If left blank, the report will show data for all visitor companies. |
Access Control Rules | The user is able to select one or more Access Control Rules for syncing the Visits to the Access Control System | If selected the report will only show data for those access control rules. If left blank, the report will show data for all access control rules. |
Fields
Section | Field | Description |
|---|---|---|
Visitor Information | First Name | The first name of the visitor. |
Last Name | The last name of the visitor. | |
Company | The company the visitor is representing. | |
Visitor's email address. | ||
Mobile Phone | Visitor's mobile phone number. | |
Visit Type | The type of visit associated with the visitor. | |
Citizenships | The citizenship information entered for the visitor. | |
Current Status | The current status of the visitor (checked in, in building etc). | |
Explicit Access Groups | The explicit access groups assigned to the visitor at check-in. | |
Visit information | Date Visit was Scheduled | The date and time the visit was scheduled. |
Scheduled Arrival Date | The date and time the visitor is scheduled to arrive. | |
Scheduled Departure Date | The date and time the visitor is scheduled to leave. | |
Check-In Date and Time | The date and time the visitor was checked in. | |
Check Out Date and Time | The date and time the visitor was checked out. | |
Building | The building the visit is scheduled to take place in. | |
Floor | The floor the visit is scheduled to take place on. | |
Location | The location the visit is scheduled to take place in | |
Lobby | The lobby the visitor should go to check in. | |
Host Information | First Name | The host’s first name. |
Last Name | The host’s last name. | |
Building | The primary building of the host. | |
Company | The company the host represents. | |
The host’s email address. | ||
Mobile Phone | The host’s mobile phone number. | |
Host Delegate | First Name | The host delegate's first name. |
Last Name | The host delegate's last name. | |
Building | The primary building of the host delegate. | |
Company | The company the host delegate represents. | |
The host delegate's email address. | ||
Mobile Phone | The host delegate's mobile phone number. | |
Visitor Escort | First Name | The visitor escort's first name. |
Last Name | The visitor escort's last name. | |
Building | The primary building of the visitor escort. | |
Company | The company the visitor escort represents. | |
The visitor escort's email address. | ||
Mobile Phone | The visitor escort's mobile phone number. | |
Checked In By | First Name | The receptionist’s first name. |
Last Name | The receptionist’s last name. | |
Building | The primary building of the receptionist. | |
Company | The company the receptionist represents. | |
The receptionist’s email address. | ||
Mobile Phone | The receptionist’s mobile phone number | |
Checked Out By | First Name | The receptionist’s first name. |
Last Name | The receptionist’s last name. | |
Building | The primary building of the receptionist. | |
Company | The company the receptionist represents. | |
The receptionist’s email address. | ||
Mobile Phone | The receptionist’s mobile phone number. | |
Other Visit Information | Title | The visit title. |
Description | The description entered for the visit. | |
All Day Event | Yes or No based on if the visit has been flagged as an all day event. | |
Same Day Re-Entry | Yes or No based on if the visit allows same day re-entry. | |
Credential | The credential number associated with the visit. | |
Access Control Rule Name | The access control rule name associated with the visit. | |
Citizenship | The citizenship information entered in the IDM record for the Visitor. | |
Card Number | The card number entered for the visit. | |
Make | The make of the car associated with the visit. | |
Model | The model of the car associated with the visit. | |
Plate Number | The plate number of the car associated with the visit. | |
User-Defined Fields | Any other UDFs (User-defined fields) that are custom-created by the user |